Candidate Privacy Notice
Who are we?
We are Roma (the "Company", "we", "our", "us"), a fintech company committed to protecting your privacy and ensuring the security of your data. This notice explains what personal information we collect when you apply for a job at Roma and how we use it.
Contact Information
For any questions regarding this notice or to contact our Data Protection Officer (DPO), you can:
Email: [email protected]
Information We Collect
When you apply for a job or express interest in a position at Roma, we may collect the following information:
- Personal Information: Your name, contact details (address, phone number, email address), work and educational history (e.g., CV), responses to application questions, and other information you provide through tasks.
- Interview Information:: Availability, special needs, form of identification, proof of address, previous addresses, insurance numbers, and details about referees.
Information from External Sources
- Recruitment agencies or executive search firms
- Professional networking sites or public sources like social media and job boards
If you are invited for an interview and offered a position, we will also collect:
- Results of background checks, including criminal convictions, immigration status, and references from previous employers or colleagues.
How We Use Your Information
Under European data protection laws (e.g., GDPR), we need a legal basis for using your personal data. We rely on the following:
- Recruitment agencies or executive search firms
- Professional networking sites or public sources like social media and job boards
If you are invited for an interview and offered a position, we will also collect:
- Contractual Duty: To process your application and potentially enter into an employment contract with you.
- Legal Duty: To comply with laws and regulations (e.g., right to work checks, criminal background checks).
- Legitimate Interest: To run our recruitment and promotion processes, keep your application data for other roles (if you consent), and manage travel arrangements for interviews.
- Consent: For optional criminal background checks.
Data Sharing
We may share your data with:
- Recruitment or executive search agencies
- Background and reference check companies
- Fraud prevention communities
- Recruitment software service providers
- Cloud computing providers
- Travel partners for interview arrangements
- Public bodies for legal compliance (e.g., criminal record checks)
- Consultants and legal advisors as necessary
How Long We Keep Your Data
If your application is unsuccessful, we delete some information immediately (e.g., criminal record checks). If you consent to keep your information for other roles, we retain it for 2 years. We keep all applications for at least 6 months for legal purposes.
Data Transfers
We may transfer your data outside the European Economic Area (EEA). We ensure such transfers comply with the applicable data protection laws and that your data is protected.
Your Rights
You have the right to:
- Access your personal data
- Request a copy of your data in a portable format
- Correct inaccurate data
- Delete, block, or suppress your data (with some legal exceptions)
- Withdraw your consent at any time
- Request human review of automated decisions
To exercise these rights, email us at [email protected]
Complaints
If you have a complaint about how we use your information, email [email protected]. If you’re not satisfied, you can contact your local data protection authority
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